Job Details

Senior Faculty Systems Specialist - Office of Faculty Affairs
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Position Number: 5779267
Location: Kennesaw, GA
Position Type: Business - Accounting

Senior Faculty Systems Specialist - Office of Faculty Affairs

Job ID: 278894
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Do you want to cultivate an inclusive environment that encourages free expression and civil discourse? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Job Summary

Acts as the primary administrator for critical academic systems, ensuring seamless operation and policy compliance. Oversees and safeguards faculty records, aligning with university and regulatory standards, while supporting Academic Affairs with budget and payroll planning with accurate data insights. Responsible for implementing innovative strategies and solutions, translating academic needs into effective processes and system functionalities. This position manages recruitment, hiring, and policy updates for KSU's faculty. This role facilitates robust communication and collaboration between Academic Affairs, departments, and IT services, serving as a key liaison and problem-solver. Additionally, this role develops and delivers comprehensive training and support for faculty affairs initiatives.

Responsibilities

KEY RESPONSIBILITIES:
1. Oversees the day-to-day performance of the department data systems and technical initiatives, including the faculty hiring and search system(s), and faculty records maintenance
2. Translates business needs into functional specifications and leads the implementation of solutions within systems to support department activities
3. Serves as the primary administrator for the faculty applicant tracking system, maintains job posting templates, creates and reviews faculty job postings compliance following established policies and procedures
4. Acts as the liaison between Academic Affairs, academic colleges and departments, and UITS for all system-related issues and initiatives
5. Provides input and support on department-specific applications and application design strategy
6. Creates, manages, and maintains applicant tracking system processes, communications, and frequently asked questions, conducts faculty postings audits, and maintains the Position Action Form (PAF) process for faculty
7. Serves as the primary contact for faculty visa documentation requests
8. Implements and supports strategic policies for assigned systems
9. Serves as an advisor for the faculty professional activities tracking system
10. Monitors policy changes for faculty searches and hiring as well as other academic affairs related policies
11. Coordinates department name change and assigned system update and maintenance processes
12. Responsible for generating faculty contracts and part-time agreements
13. Serves as the primary contact for Endowed and/or Named Position Submissions and assists with terminal degree projects
14. Assists with data entry, data validation, and data stewardship for faculty information systems
15. Leads department required reporting such as recruiting data, IPEDS and/or EEO
16. Assists with annual budget preparations and produces and verifies faculty data for various systems, surveys, and reports
17. Works with Legal Affairs and Human Resources to address faculty challenges and facilitate the hiring process
18. Serves as the primary recruiter and reviewer in the faculty hiring system and backup to department leadership
19. Serves as the department liaison with the Affirmative Action Office and participates in various committees related to system replacement and emergency planning
20. Creates and maintains system training guides and conducts training sessions with campus constituents for the department's technical systems and processes
21. Completes special projects as directed by leadership, including administrative tasks and research assignments

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in a related field

Required Experience
Three (3) years of related work experience in higher education

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience working in higher education as a campus support member

Proposed Salary

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to work collaboratively across departments and handle multiple priorities effectively
Commitment to maintaining confidentiality and compliance with university policies and regulations
Able to handle multiple tasks or projects at one-time meeting assigned deadlines

KNOWLEDGE
Experience with faculty hiring and tracking systems, preferably in higher education settings
Familiarity with SACSCOC and other accreditation requirements

SKILLS
Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficiency in data management and analysis tools
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow-up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time

Background Check

Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=278894&PostingSeq=1